15+ Interview Call Letter Format – How to Write, Tips, Templates

Interview Call Letter Format: An interview call letter is an official letter sent to the job selected candidate to come for a job interview on a particular date, time, and address. Here are the Interview Call Letter Format – How to Write Tips, Samples and Examples.

Interview Call Letter consists of the name of the candidate, company name, date, time, and address of the interview, job designation.

Interview Call Letter Format – How to Write Tips, Samples, Examples

Content in this article

Letter Name

Interview Call Letter Format

Letter Category

Office Letters, Employee Letters, Interview Letters

Purpose / Subject

Interview Call Letter to a Person

Important Points

• Name of the candidate
• Company name
• Date, time, and address of the interview
• Job designation

Where to add “To”

Top [Formal Type Letter]

Where to add “FROM”

Either Top or Bottom

Sample Letters

What is Interview Call Letter?

An interview call letter is an official letter sent to the job selected candidate to come for a job interview on a particular date, time, and address. When a candidate is selected for a job, they are intimated through call letters.

What does Interview Call Letter contain?

Interview Call Letter contains the following terms

• Name of the candidate
• Company name
• Date, time, and address of the interview
• Job designation

Writing Tips for Interview call Letter

Writing an interview call letter is a critical step in the recruitment process. Here are some writing tips to help you craft an effective interview call letter:

1. Clear and Concise Language:
   • Use clear and concise language to convey the details of the interview. Avoid using jargon or overly technical terms that may be difficult for the candidate to understand.
2. Personalized Greeting:
   • Address the candidate by their name in the salutation to make the letter more personalized and welcoming.
3. Confirmation of Interview Details:
   • Clearly state the date, time, and location of the interview. Provide any additional instructions or directions to help the candidate arrive on time and prepared.
4. Provide Contact Information:
   • Include contact information for the interviewer or HR representative who the candidate can reach out to if they have any questions or need to reschedule.
5. Express Enthusiasm:
   • Express enthusiasm about the candidate’s potential contribution to the organization and your excitement to meet them in person.
6. Reiterate Next Steps:
   • Clearly outline the next steps in the interview process, including any additional interviews or assessments the candidate may need to complete.
7. Include Attachments:
   • Attach any necessary documents or forms that the candidate may need to bring to the interview, such as a resume, portfolio, or identification.
8. Professional Closing:
   • End the letter with a professional closing, such as “Sincerely” or “Best Regards,” followed by your name and job title.
9. Proofread Carefully:
   • Proofread the letter carefully to ensure there are no grammatical errors or typos. A well-written and error-free letter reflects positively on the organization.
10. Maintain a Positive Tone:
    • Maintain a positive and welcoming tone throughout the letter. Use language that conveys warmth and professionalism.

By following these writing tips, you can create an interview call letter that effectively communicates the necessary information to the candidate and leaves a positive impression of your organization.

Email Format for Company Interview Call Letter

An email letter format is given here for reference. This can be used as an official letter for writing a call letter

Subject: Interview call letter to an employee

We would like to inform you that you have been selected for the job interview. The qualifications for this job are perfectly matched and you have been selected.

The company interview will be conducted on [date], [time], and [address]. You will be provided with TA and DA charges if you attend the interview. Food and accommodation are provided in the office after the interview.

We are looking forward to seeing you in the interview.

Download Job Interview Call Letter in .doc format

Some sample call letters are given here for a job interview.

Interview Call Letter Format #1

Interview Call Letter Sample Format

Here we have provided a Sample Format of Interview Call Letter:

[Your Company Letterhead]

[City, State, ZIP Code]

[City, State, ZIP Code]

Dear [Applicant’s Name],

Congratulations! We are pleased to inform you that after careful consideration of your application for the [Job Title] position at [Company Name], you have been shortlisted for an interview.

Interview Details:

Please arrive at least 15 minutes before your scheduled interview time. If you have any questions or concerns, feel free to contact [Interviewer’s Name] at [Interviewer’s Phone Number] or [Interviewer’s Email Address].

What to Bring:

• A copy of your resume
• Any additional documents or portfolios you’d like to share
• Valid identification

Interview Process: The interview will consist of [mention any specific details, such as multiple rounds or assessments]. Be prepared to discuss your experience, skills, and how you believe your background aligns with the requirements of the position.

Next Steps: Following the interview, successful candidates will proceed to the next stage of the hiring process. We anticipate completing the entire selection process by [Anticipated Completion Date].

We look forward to meeting with you and learning more about your qualifications and experiences. Thank you for your interest in joining [Company Name].

Interview Call Letter Sample Format

Interview Call Letter examples

Some examples of letters are given here for Interview Call Letters. Use the formats to write the official letters.

Interview Call Letter Format example #1

An interview call letter format has been given here.

This is an interview call letter to you in response to your job request letter on [date]. you have an appreciative resume and qualifications.

We have selected you as one of the candidates for the interview. You need to attend the interview on __________ at _________.

Hoping to see you soon.

Interview Call Letter Format Example #1

Company Call Letter example #2

To know about the format of a reply to a company call letter, use the format given below

This is a reply to the Interview call Letter on [date]. Thank you very much for this call letter. I am happy to work with you and will definitely come for the interview.

I am waiting for this call letter for so long and the time has come for this. I will be attending the interview on the same date mentioned.

Company Call Letter Example #2

Sample Job Call Letter example #3

The format for writing a letter to a job interview has been given here.

This is an interview call letter for the job regarding Data Analyst at our company on [date], [time], and [address].

Your interviewer will be [name]. We hope for a successful interview between you and us.

If you have any inconvenience regarding the date and time, do write us about the same and we will be changing according to it.

Hope you will be joining us

Sample Job Call Letter Example #3

Interview Letter To Selected Candidate example #4

An official letter to the selected candidate sent to him. This is the format used.

As per your resume is concerned, you are the one perfect for the company. An interview will be conducted on __________, at _________.

We are inviting you to this interview and waiting for your reply. If you have any problem with the dates, inform us about the details.

Interview Letter To Selected Candidate Example #4

Interview Call Letter Response

If you’ve received an interview call letter and need to respond, it’s essential to do so promptly and professionally. Below is an example of how you might respond to an interview call letter:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Interviewer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Interviewer’s Name],

I hope this letter finds you well. I am writing to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name], as outlined in your interview call letter dated [Date].

I am enthusiastic about the chance to discuss my qualifications and experiences further and learn more about the exciting opportunities within your esteemed organization. I appreciate your consideration and am fully committed to attending the interview as scheduled.

Interview Date: [Interview Date]
Interview Time: [Interview Time]
Interview Location: [Interview Location]
Please be assured that I will arrive at least 15 minutes before the scheduled interview time. If there are any additional documents or information you require from me in preparation for the interview, please do not hesitate to let me know.

Once again, thank you for considering my application. I look forward to the opportunity to meet you and the rest of the interview panel to discuss how my skills and experiences align with the requirements of the [Job Title] position.

Should there be any changes to the interview schedule or if you require further information from my end, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration. I am excited about the prospect of contributing to [Company Name] and am eager to discuss my candidacy in more detail during the interview.

[Your Name]
[Your Signature, if sending a hard copy]

Remember to customize the response based on the specific details provided in the interview call letter and maintain a professional tone throughout.

Interview Call Letter Response