You are required to sign in front of a Consular Officer at a German Mission, or you need a certified/notarized photocopy?
The below information should demonstrate that in German law there are two different types for generating official records: The form of certifying a signature and the form of notarization. In both cases, a document is officially signed. The legislative authority and the legal practice determine when which form will be implemented.
The certification of a signature is the “simpler” form. With the signature certification, the Notary Public respectively the Consular Officer confirm that the named individual signed the document in front of them. The signature must be done in person in front of the appropriate Consular Officer or must be recognized by him. The individual will not be instructed on the legal meaning of the document to be signed.
In many cases, in order for the document to be legally binding, certifying the signature suffices.
To give you some examples:
The form of a notarized signature on a power of attorney is only sufficient if the power of attorney is revocable. Irrevocable powers of attorney and full powers of attorney require a full notarization. However, full notarizations of PoAs cannot be performed at the German diplomatic missions in the USA.
Only in exceptional cases signatures in connection with bank accounts can be notarized. Please see further information here.
Signatures can be usually also notarized by a U.S. “Notary Public”, however in some cases an apostille is required as well. Please clarify beforehand with the German authority in question, to whom you need to submit the document, whether an apostille is additionally required.
Signatures can be usually also certified by a German Honorary Consul. An apostille is not required.
The fees for a signature certification depends on the type of the legal transaction and varies between 56.43 and 79.57 EUR. The fee can be paid with credit card in Euros (Visa or Mastercard) or in cash in US-Dollars at the daily exchange rate of the respective German Mission. Please feel free to contact the responsible mission for further information on relevant fees via their contact form.
Whether you require an appointment for certifying/notarizing the signature, or if you will be able to come in during the regular opening hours without an appointment depends on the respective German Mission. Please check the website of the particular German Mission, go to “opening hours” to see whether you are required to have an appointment or not. You do not know which of our 9 German Missions serves your U.S. home state? Please go to consulate finder
An appointment is required for this Embassy and some other German Consulates General.
For some business transactions, certifying the signature does not suffice. The document must be notarized by the Consular Officer. A notarization therefore cannot be conducted by a German Honorary Consul or by a Notary Public.
Examples for legal transactions which require a notarization are:
However: not all Consular Officers in the U.S. are authorized to conduct the desired notarization. Please check in advance with the German Mission that serves your U.S. home state to determine whether it is able to execute the desired notarization. In particular a full power of attorney (Generalvollmacht), health care proxy (Vorsorgevollmacht) or living will (Patientenverfügung) cannot be notarized by German Consular Missions in the U.S..
The fees for certification depends on the type of legal transaction and varies between 91.20 EUR and 264.72 EUR. The fee can be paid with credit card in Euros (Visa or Mastercard) or in cash in US-Dollars at the daily exchange rate of the respective German Mission. Please feel free to contact the for further information on relevant fees via their .
Every notarization has to be prepared and can only be conducted after having scheduled an individual appointment. Please check with the German Mission that serves your U.S. home state as to how to schedule the appointment. You do not know which of our 9 German Missions serves your U.S. home state? Please go to consulate finder
You must bring the following documents for the notarization:
Photocopies can be certified at the Embassy, at one of the Consulates General, by an Honorary Consul or a Notary Public. For certification of photocopies with a German mission please submit the original documents only, copies will be drawn on site and then certified. If the copies are notarized by a Notary Public, please ensure that the Notary Public certifies on the copy that it is a true copy of the original (stating for example “I certify this to be a true copy of the original”).
Exception for California and New York
Photocopies notarized by a Notary Public from California and New York will in particular not be recognized by the Federal Administration Office (BVA). As a precaution we advise that you have the photocopies notarized/certified by the German Consular Mission which serves your U.S. home state.
Fees for copy certification (copies must be drawn at the German Missions) vary between 24.83 EUR bis 28.54 EUR. The fee can be paid with credit card in Euros (Visa or Mastercard) or in cash in US-Dollars at the daily exchange rate of the respective German Mission. Please feel free to contact the responsible German Mission for further information on relevant fees via their contact form.
If the German authorities do not accept a notarization by a Notary Public and insist on having the documents notarized/certified by a German Consular Mission, please contact the German Consular Mission that serves your U.S. home State to schedule an appointment. You do not know which of our 9 German Missions serves your U.S. home state? Please go to consulate finder
An appointment is required for the Embassy and some German Consulates General.